Privacy Policy

Your Privacy Matters to Us

This policy explains how we collect, use, and protect your personal data when you interact with Gilmerton & District Community Council online or by email.

1. Who We Are

Gilmerton & District Community Council is a statutory body made up of local residents. Our role is to represent the interests of people living in Gilmerton and surrounding districts within the City of Edinburgh. This website is managed by volunteer members of the Council.

Website: www.gilmertonditrictcc.co.uk
Email: [email protected]

2. What Data We Collect

We may collect the following personal data when you contact us or use our website:

• Your name and email address (e.g. via contact forms or direct email)

• Any information you provide in a message or enquiry

We do not collect sensitive personal data or use cookies for advertising.

3. How We Use Your Data

We collect and store your personal information only when necessary, such as to:

• Respond to your enquiries or requests

• Send you community news and updates (only if you opt in)

• Improve our communications and community engagement

We do not share your personal information with third parties unless required by law.

4. How Long We Keep Your Data

• We retain enquiries for up to 24 months unless a longer retention is needed for record-keeping

  or public accountability purposes

• Newsletter subscriptions are stored until you unsubscribe

• You may request deletion at any time

5. Your Rights Under GDPR

You have the right to:

• Access the data we hold about you

• Correct any inaccuracies

• Request deletion of your personal data

• Withdraw consent at any time

To exercise these rights, please email us at [email protected] with the subject line Privacy Enquiry.

6. How We Protect Your Data

Your personal data is stored securely using trusted platforms such as GoHighLevel, Google Workspace, and Outlook. Access is limited to authorized community council members, and data is only used for the purposes outlined in this policy.

7. Contacting Us About Privacy

If you have any concerns or questions about how we handle your data, please get in touch:

Email: [email protected]
Subject: Privacy Enquiry